Streamline Census Tracking and Per Diem Billing
PresencePro is a configurable, scalable application built to solve a recurring problem The Joxel Group saw across clients running multiple EHRs, including myAvatar: rigid systems that can’t flexibly handle census tracking and bed management.
Instead of forcing organizations into costly third-party integrations or manual workarounds, PresencePro integrates directly with the EHR to streamline census tracking and per diem billing across inpatient, outpatient, and day programs.
Industry Challenges
Behavioral health programs run into the same operational barriers again and again.
Outpatient & Day Program Tracking
Many EHRs only track inpatient attendance, leaving outpatient and day programs unsupported.
Leave & Respite Billing Complexity
Tiered, payor-specific reimbursement rates are difficult to configure and easy to get wrong.
Manual Attendance Recording
Paper-based, manual updates slow staff down and invite errors.
Limited EHR Flexibility
Rigid systems can't flexibly handle census tracking and bed management.
Key Features
Intuitive Attendance Logging
Real-time client status updates for attendance, per diem, and duration-based services.
Staff-to-Client Ratio Support
Tracks attendance against required staffing levels for compliance.
Configurable Billing Rules
Adapts to payor-specific and program-specific billing structures.
Bidirectional EHR Integration
Keeps data accurate and consistent across systems.
In-EHR User & Application Configuration
Manages roles and access without added administrative overhead.
Single Sign-On via Microsoft Entra
Secure authentication with no extra credentials.
Built Around How Your Programs Actually Run
PresencePro captures per diem and duration-based services no matter the program type, and shows every active client by program and site. Staff get quick, real-time status updates instead of chasing paper.
How PresencePro Solves Industry Challenges
Where traditional EHRs fall short, PresencePro fills the gap.
Core Benefits
Reduced Administrative Burden
Cuts manual workarounds and the busywork that slows staff down.
Improved Data Accuracy
Keeps records consistent and reduces billing errors.
Fewer Billing Errors
Configurable rules apply the right rate the first time.
Configurable Billing Models
Supports diverse payor and program billing structures.
Enhanced Staff Productivity
A user-friendly interface helps staff work faster.
Seamless EHR Integration
Integrates directly with your existing EHR.
Better Compliance
Tracks attendance against required staffing levels.
Scalable Healthcare Solution
A configurable, scalable application that grows with you.
How PresencePro Works
From attendance to accurate billing, all in sync with your EHR. Hover any step to see what happens.
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01
Client Attendance Recorded
Staff log client attendance in real time.
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02
Status Updated in Real Time
Each client's status updates instantly across the program.
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03
Billing Rules Applied
Configurable rules apply the right per diem or duration-based charge.
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04
Data Synchronizes with the EHR
Information flows back into the EHR through bidirectional integration.
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05
Accurate Billing & Reporting
Clean data means accurate billing and reliable reporting.
Accurate Data, End to End
Because PresencePro syncs both ways with the EHR, attendance and billing data stay consistent everywhere. Less manual entry, fewer errors, and reporting your team can trust.
Why Healthcare Organizations Choose PresencePro
PresencePro brings census tracking, attendance, and per diem billing together in one configurable application, working inside the EHR you already run.
- Reduces administrative burden and manual workarounds
- Improves data accuracy and reduces billing errors
- Supports diverse billing models and attendance needs
- A user-friendly interface that enhances staff efficiency
- Integrates seamlessly with existing EHR systems
- Configurable and scalable for programs of any size
Learn More About PresencePro
Talk to The Joxel Group about PresencePro and how it can streamline census management, attendance tracking, and per diem billing across your programs.